Position Description

Reports To: Chief Financial Officer
Exemption Status: Part-time, non-exempt position
Work Week: 20 to 25 hours per week
Pay Range: $24.00 to $28.00/hr.

Primary Purpose: The Administrative Assistant provides clerical and administrative support to all Foundation staff and assists in maintaining office operations.

Key Responsibilities

Administrative Support

● Display a courteous, cheerful manner in answering the telephone and greeting the public.
● Support all staff as needed with administrative tasks.
● Prepare and maintain all Board of Directors documents and Board calendar including management of the Board portal.
● Keep office machinery in working order; call mechanical support as needed. (copier, mail machine and shredding coordination)
● Order and maintain inventory levels of printed materials, i.e., letterhead, envelopes, brochures, etc. and inventory of all office and breakroom supplies.
● Project support assistance as needed.
● Other tasks as assigned.
● Daily monitoring of info@cfgcr.org email.

Clerical Functions

● Opening the mail and distributing it to the appropriate staff.
● Logging donation checks received in the mail and electronic donations.
● Entering approved operating expenses into our database system for processing.
● Enter approved student scholarships into our database system.
● Mailing of our processed checks and support of other mailing projects.

Qualifications

● High School diploma or equivalent, preferred college degree and/or business office training, and three years of office experience in an administrative capacity. Bookkeeping experience is preferred.
● Computer skills, experience with Microsoft Word and Excel, and accounting software.
● Ability to operate various office equipment including computer, printer, telephone, fax machine, photocopier, and scanner.
● Must have a strong customer service orientation.
● Must be able to organize and prioritize work, be proactive, take initiative, resolve problems, follow through, and simultaneously manage multiple priorities to ensure goals are met in a timely manner.
● Adhere to the guidelines outlined in our Employee Handbook.
● Experience and knowledge of the nonprofit sector, foundation and investment management is a plus.

Organizational Expectations

Each employee of the Community Foundation for the Greater Capital Region is an essential part of the whole. We are in the business of helping people and our community and how we interact with each other and build our internal community matters greatly. Each role also supports our overall mission to strengthen our community by attracting charitable endowments both large and small, maximizing benefits to donors, making effective grants, and providing leadership to address community needs. As such, each employee of the Community Foundation is expected to:

● Work with integrity and respect toward:
One another and our donors, volunteers, and the diverse communities with whom we interact;
● Offer a superior level of customer service;
● Provide a welcoming environment;
● Communicate and collaborate across the organization;
● Give, and should expect to receive, clear expectations;
● Work with an eye toward improvement, innovation and developing individual and organizational capacity;
● Take personal responsibility for the accuracy and completeness of their own work; and
● Offer and request assistance to and from fellow employees in reviewing work for accuracy.

Physical Conditions
While performing the duties of the job the employee is regularly required to sit, talk, or hear, both in person and by telephone; use of a computer and other office machines is required (copier, fax, and postage machine). Reasonable accommodation will be enacted, if necessary.

Time Requirement
This is a part-time position requiring 20 to 25 hours per week. The standard work hours are 9:00 a.m. to 1:00 p.m. with the work physically performed at our office. Occasional remote working is allowed with the approval of the supervisor.

Summary of Benefits
Paid benefit time includes vacation, sick and 13 holidays.
403(b) immediate eligibility with company matching up to six percent of wages after six-months of employment.
Company paid life insurance and additional short-term disability.